Valia RH
Senior Product Designer & UX Consultant
Valia RH is a SaaS HR management platform designed for SMEs to centralize employee records, manage leave workflows, and digitize administrative processes through a web-based dashboard system.
The objective was to design a scalable HR SaaS platform capable of simplifying complex administrative workflows for SMEs. The system needed to centralize employee data, streamline leave and approval processes, and provide clear visibility through structured dashboards while remaining accessible to non-technical HR teams.
As the Senior Product Designer, I was responsible for the end-to-end UX and UI of the Valia RH platform. I conducted initial user research to identify HR workflow pain points and translated those findings into the product's information architecture and user journeys. My scope included designing the dashboard ecosystems, multi-role permission systems, and core HR modules, while producing all wireframes and high-fidelity UI.
"Translating complex HR processes into clear digital workflows while maintaining usability for non-technical HR teams."
The platform needed to manage data-heavy dashboards, role-based permissions, and form-intensive administrative tasks without overwhelming users, while also establishing a scalable design structure capable of supporting additional modules as the product evolved.
How we solved it
User Research & Empathy
I analyzed traditional HR workflows and interviewed stakeholders to identify friction points in manual data entry and leave management, understanding the mental models of non-technical HR users.
Problem Definition
Research insights were used to map user personas and define core functional requirements, prioritizing MVP features for the highest immediate value: centralized employee records and automated approval flows.
Information Architecture & Ideation
I structured the platform hierarchy, defining how multi-role permissions would affect navigation. I created detailed user journeys to ensure complex tasks like multi-step leave approvals remained intuitive.
Prototyping & UI Design
I moved from low-fidelity wireframes to high-fidelity interactive prototypes, visualizing the dashboard logic and data-heavy tables before full-scale development.
Testing & Iterative Refinement
I conducted usability walkthroughs with internal stakeholders, refining navigation patterns and simplifying data filtering systems to reduce cognitive load for end users.
Results that speak
Workflow Efficiency
Successfully digitized core HR processes, reducing time required for leave management and employee data entry by approximately 40% through automated approval flows.
User Activation
Designed a guided onboarding experience allowing new HR administrators to set up company structures and add their first 10 employees in under 15 minutes.
Platform Scalability
Established a comprehensive UI Kit and Design System that reduced future front-end development time by 30%, allowing rapid launch of additional modules.
System Clarity
Role-based dashboards led to a significant decrease in user errors and internal support queries regarding data access and permissions.
